COVID-19 PREPAREDNESS PLAN
Introduction
The EHC is committed to providing a safe and healthy environment for all of its staff and customers. Due to the current pandemic, The EHC has created the following Preparedness Plan for the event, based on guidelines from Center for Disease Control and Prevention (CDC), Colorado Department of Health and federal OSHA standards related to COVID19. In this Preparedness plan, we display the appropriate changes we are making to operate and adhere to the current COVID19 safety guidelines. Due to the area in which this event occurs (outside) we will be able to eliminate the congregation of groups of customers and Staff throughout the event and maintain 6 feet distances from each other. The EHC will be in contact with participants via email, social media, and will post rules/guidelines on the website regarding these plans. The EHC does not have a refund policy in place as it is 100% for charity/non-profit. We expect large populations to have been vaccinated by the time the event happens, and are hopeful that state regulations will loosen up accordingly. Below is our Preparedness Plan broken down to specific locations and interactions with participants. We will edit this safety plan in accordance to local guidelines as needed.
Pre-Event Communication
All information contained in this document will be sent to every participant prior to the event. Any
participant not conforming to these guidelines will not be allowed to participate in the event.
Media used to communicate policy
- Social media
- Emails: Reminding patrons of health rules and expectations
- Via the EHC website, Providing reassurance that we have participant safety in mind and the
event will be sanitary.
● Signage and or staff will be onsite to encourage participants to social distance and
wear a mask if they can.
● All Staff will be given a safety briefing prior to event start. All necessary PPE
equipment will be provided by EHC to all staff
Event Venue
● Masks will be strongly encouraged for all that want them, but not required, as it is an outdoor venue that allows for appropriate social distancing, again, if desired.
● Hand Sanitizer stations will be located near high traffic areas for customers and staff to
use.
● 6ft distance for all staff, and participants is available, but not required.
● Sanitize high touch Public areas frequently
○ pull up rig, and rings after each participant/heat use.
○ check in and registration area
○ Portable Restrooms (hand sanitizers inside each unit)
○ Telephones, computers, other keypads, mouse
Staff
● Any staff not feeling well will be required to alert their supervisor and will be asked to go home.
● hand sanitizer will be provided to all Staff and must be utilized when
interacting with participants and other staff at ALL times. Staff should wash their hands for twenty seconds at least every 60 minutes, and dry thoroughly with a disposable towel 3 or dryer. As a backup, staff may use sanitizer containing at least 60% ethanol or 70% isopropanol when a sink is not available. Workers should also wash their hands at the beginning and end of each shift and break, after using the restroom, sneezing, touching their face, blowing their nose, cleaning, sweeping, mopping, smoking, eating, or drinking.
● Staff should avoid touching their eyes, nose, and mouth. Microphones, headphones, and other personal equipment should not be shared, and should be sanitized before and
after each use.
● Staff should cover their cough or sneeze with a tissue, or an elbow or shoulder if no tissue is available, followed by thorough handwashing.
● Staff must notify their supervisor/ Race Director and stay away if they have symptoms of acute respiratory illness consistent with COVID-19 – such as fever, cough, chills, muscle
pain, headache, sore throat, or shortness of breath – that is not explained by another medical or allergic condition.
○ Symptomatic Workers. If a worker exhibits symptoms of acute respiratory illness upon arrival to work, or becomes sick during the day, their supervisor will separate them from other workers and patrons and send them home or to a designated isolation area immediately.
○ Contact with Symptomatic Workers. Because one can carry COVID-19 with no symptoms at all, anyone who has been in close contact with a person known to have had the virus, or whose family or friends show signs of exposure, should behave as if they are infected, isolate themselves, and contact their physician.
Packet Pick Up
● Packet Pick up process will only be allowed the day of the event, Participants will be encouraged to check in during a 30 minute window prior to their heat, in order to avoid crowding.
- Registration pick up will take place under the shelter at Serene park, at two separate tables, allowing two people to register at a time while maintaining distance.
○ Only ticketed athletes that have been given predetermined times can enter the packet pick up area.
Start Line (Map Below) – May 30th at your assigned heat time
• In order to maintain low group sizes we will break this race up into multiple heats, with a max capacity of 25-30 athletes per heat.
● Staggered start times (heat times) Waves will be of 25 athletes total every 1 hour. Each athlete will get their start time and day before the race. All 25-30 athletes will be let out at once, which conforms with the current Covid guidelines for an outdoor event.
● EHC will have a modified Start Line that is separate from the finish line. This will encourage less congestions and better directional flow.
● No spectators will be allowed inside or near the start line. Finish Line (Map Below)
● The finish line is separate from the starting line to encourage better spacing and directional flow.
● Athletes and spectators will be asked to leave the finish festival once they finish the race.
Course
● In accordance to this safety plan and local regulations, all athletes will be recommended to maintain 6 feet of distance between themselves and other athletes at all times, regardless of
relation.
● Due to the fact that EHC will be utilizing large walking paths with a running trail, there will be
much less congestion, because of this, EHC will not require any street closures. Once a participant leaves the start line area for the run, it will be up to them to get to the finish line safely, as if they were on a leisure run on their own. To keep down on staff, we will not have staff on the course for the duration of the event (All normal medical emergency protocols will still be followed on course).
Participants
● Participants will be encouraged to bring and wear a mask, particularly near the start and finish lines.
● Participants will be required to follow all current health policies. Any participant not following these guidelines will be asked to leave the event immediately.
● Participants will be asked to bring their own masks, water bottles, hand sanitizers, etc.
● Participants should avoid touching their eyes, nose, and mouth
● Participants should cover their cough or sneeze with a tissue, or an elbow or shoulder if no tissue is available, followed by thorough handwashing.
● Participants must notify the Race Director via email or phone and not attend if they have symptoms of acute respiratory illness consistent with COVID-19 – such as fever, cough,
chills, muscle pain, headache, sore throat, or shortness of breath – that is not explained by another medical or allergic condition.
● Masks, hand sanitizers, headphones and other personal equipment should not be shared, and should be sanitized before and after each use.
Spectators
● Spectators are encouraged for this event, and will be capped at the limit of 175. If spectators do attend, they will be asked to follow all local health guidelines described in this plan, and will not be allowed in the Start/Finish line.
Vendors
• Vendors will not be handing out anything that is not prepackaged.
• Vendors area will be situated to allow for one way traffic only
• Vendors are asked to keep their pitch short in order get participants away from the area to keep loitering to a minimum.
Maps
See below for a basic layout of the venue.
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